Annual Academic Review Policy

The Ph.D. program conducts an Annual Academic Review (AAR) for each student to help them progress successfully through the graduate program by allowing timely diagnosis of deficiencies, clarification of expectations for academic performance, and identification of opportunities for improvement. The department follows established rules to assess student progress toward the Ph.D. degree completion. Permission to register each term is contingent, in part, upon judgment that progress in the degree program is satisfactory.

At the end of each calendar year the Ph.D. program will conduct an AAR of all students who had entered the program prior to the Fall 1 session of the same year. This review will address progress in the following categories:

1) Academic performance
2) Residency participation
3) Scholarly development
4) Global mindset development
5) Global leadership development

At the beginning of each calendar year students will receive a letter from the Ph.D. program notifying them of their current academic standing. The AAR evaluates students by the following academic standards:

Academic Performance

  • Credits Completed
  • Cumulative GPA (Ph.D. students must maintain a cumulative GPA of 3.25 or higher.)
    • Excellent
      • 3.5 to 4.0
    • Acceptable
      • 3.25 to 3.49
    • At-Risk
      • 3.24 or below

Residency Participation

Students must acquire Residency Attendance Units at a reasonable pace with the intended goal of 15 total RAUs prior to enrollment into RES8001. “Reasonable pace” is illustrated by the following:

  • 18 credit hours completed = 5 RAUs
  • 36 credit hours completed = 10 RAUs
  • 54 credit hours completed = 15 RAUs

Students who are not on target with reasonable pace will be evaluated accordingly and encouraged to earn additional units. Students will not be permitted to enroll into RES8001, Qualifying Research Seminar, until they have earned the minimum required 15 RAUs.

Residency Attendance Units Earned

  • On Target with Reasonable Pace
    • 100% or above
  • Below Target
    • 75-99.9%
  • Very Below Target (At-Risk)
    • 74.9% or below

Unsuccessfully Attempted Courses

Students will be provided with a list of attempted courses that were not successfully completed and must be repeated. Courses in the Ph.D. program can only be repeated once.

  • Grades of “C+” or lower.
    • Students must achieve a grade of “B-” or higher in all classes for the degree. Grades of “C+” or lower must be repeated.
  • Grades of “I” (for incomplete).
  • Grades of “W” (for withdrawal).

Supplementary Academic Development Report

The Supplementary Academic Development Report (SADR) is a strongly recommended component of the AAR that addresses the following:

  • Scholarly development
  • Global mindset development
  • Global leadership development

Students will be prompted to update and submit an SADR at the end of each calendar year. This report will be added to the student’s permanent record with the University and utilized by department leadership to assess overall advancement in the program as part of the AAR. The Ph.D. program highly encourages students to make this a part of their permanent academic record.

Academic Probation

Students determined to be “at-risk” in any category will be personally contacted by the Program Director for the development of an academic action plan. The student will be advised of corrective steps and given a probationary period to improve academic performance.

A student who fails to achieve satisfactory progress after such a probationary period will be dismissed from the degree program. Students wishing to appeal their dismissal must do so within 10 days of receiving notification of dismissal.

Rev. 12/17/2013